Free for up to 15 people
An employee absence tracker that does more than count days
Track sick leave, lateness and every kind of absence in one place — with Bradford Factor scoring, return-to-work records and the analytics HR actually needs. Free for up to 15 people, then a flat $0.75 per user.
A leave planner tells you who booked a holiday. An absence tracker tells you what's really happening with attendance — the recurring Monday sick days, the patterns that quietly cost a team, the people heading for burnout. Absenca is both: a shared leave calendar and a proper absence management system, so you approve time off and understand absence in the same tool.
It's built for whoever owns attendance — an HR lead, ops manager or founder — who needs accurate records, fair process and a defensible audit trail without buying a whole HRIS. Free for up to 15 people, then a flat $0.75 per user per month, well below the $2–4 per user comparable tools commonly charge as of 2026.
Every absence type, tracked
Sick leave, unpaid leave, lateness, appointments, parental leave and custom types — full-day, half-day or hourly — not just annual holiday.
Bradford Factor analytics
Absenca scores absence patterns automatically with the Bradford Factor, surfacing frequent short-term absence that a simple day-counter misses.
Records and audit trail
Capture reasons, attach a doctor's note to a request, and keep a complete, audit-logged absence history per employee — the record HR needs if a pattern or balance is ever questioned.
Patterns, not just totals
Team energy and burnout signals plus utilisation trends show who's over-absent and who's quietly over-working, with CSV, XLSX and PDF exports.
Absence tracking vs. leave tracking
Leave tracking is about planning — requests, approvals, balances. Absence management is about understanding what actually happens, including unplanned sick days and lateness, and handling it fairly. Absenca covers both in one place, so you're not running a holiday planner alongside a separate absence spreadsheet.
That matters because unplanned absence is where the real cost and the real compliance risk sit. A tool that only counts booked holidays leaves you blind to the patterns that affect cover, payroll and wellbeing.
Fair, consistent, and on the record
Absenca applies the same rules to everyone — accruals, entitlements, blackout periods and approval routing — and logs every action. When you need to have a conversation about attendance, you have an objective record and a Bradford Factor score rather than a hunch.
Sensitive sick-leave data stays in a proper system with role-based access, not a shared spreadsheet everyone can read. Managers see their team, admins see the organisation, and employees see their own record.
Absence management without an HRIS
You don't need a full HR platform — payroll, recruiting, performance reviews — just to manage absence well. Absenca is the dedicated absence layer: quick to set up, self-serve, and priced for it at a flat $0.75 per user, free for up to 15 people. It runs happily alongside any HR system you already use, and keeps your data in the EU.
Why teams choose Absenca
- Tracks sick leave, lateness and every absence type — not just holiday
- Bradford Factor scoring and burnout/energy analytics built in
- Doctor's-note attachments and a full audit-logged absence history
- Role-based access keeps sensitive absence data private
- Free for up to 15 people, then a flat $0.75/user/month
- EU data residency
Frequently asked questions
- What is an absence tracker?
- An absence tracker records and manages employee absences — sick leave, lateness, unpaid leave and other time away — in one place, so HR and managers can see who's off, spot patterns, keep accurate records and apply absence policy fairly. Absenca does this alongside leave and holiday booking.
- What's the difference between an absence tracker and a leave tracker?
- A leave tracker focuses on planned time off — holiday requests, approvals, balances. An absence tracker also covers unplanned absence such as sickness and lateness, plus the analytics around it like the Bradford Factor. Absenca is both.
- Does Absenca calculate the Bradford Factor?
- Yes. Absenca scores each employee's absence pattern automatically using the Bradford Factor, which weights frequent short absences more heavily than occasional long ones — useful for spotting attendance issues early and fairly.
- How much does Absenca's absence management cost?
- It's free for up to 15 people with the full feature set, then a flat $0.75 per user per month — well below the $2–4 per user many comparable tools charge as of 2026.
- Is Absenca a full HRIS?
- No. Absenca is dedicated leave and absence management, not payroll, recruiting or a full HR platform. That focus is why it's cheaper and faster to roll out, and it works alongside any HR system you already use.