Time off, inside Microsoft Teams
A Microsoft Teams leave tracker that meets your team in Teams
Request, approve and see time off from actionable cards in Microsoft Teams — while accruals, public holidays and reports stay accurate in the background.
Absenca puts a full leave tracker inside Microsoft Teams: employees book time off from an actionable card, managers approve with one click, and the team can see who's away — while accruals, public holidays and reports stay accurate underneath. For Microsoft 365 companies, Teams is where the workday happens — so a leave tracker that demands its own app and password is a tool people forget. Absenca's Teams bot brings the everyday leave flow into Teams, so nobody has to open a separate app just to book a day off.
It's the same full leave system as the web app underneath — accruals, carry-over, per-office public holidays, blackout periods, audit logs — so IT gets one source of truth and HR gets numbers that are always right. Included on every plan: free for up to 15 people, then a flat $0.75 per user per month.
Book leave from a card
Pick a leave type and dates in an actionable card, see your remaining balance, and submit — right inside Microsoft Teams.
Approve without switching apps
Approvers get an actionable card in Teams and decide in one click; the requester is notified instantly and every balance updates.
Daily who's-off digest
An optional morning digest to a channel shows who's away today, so coverage questions answer themselves.
Built for Microsoft 365 shops
Sign in with Microsoft, sync approved leave to Outlook / Microsoft 365 calendars, and keep the audit trail HR and IT expect.
How the Teams leave bot works
Connect Microsoft Teams to Absenca once. Employees then request time off from the bot: choose a leave type, pick dates, see the live balance, submit. The request routes to the right approver as an actionable card — details, dates, overlaps — and one click decides it. Confirmation lands back with the employee immediately.
Approved leave flows everywhere it should: the shared team calendar, personal Outlook / Microsoft 365 calendars if you switch on sync, the daily digest if you use it, and the reports HR pulls at the end of the quarter. Nothing is re-typed; nothing drifts.
The full leave system underneath
A chat bot alone isn't leave management — the value is what stays correct behind it. Absenca runs real accrual schedules, carry-over with caps and expiry, half days, TOIL, seniority tiers, blackout periods and public holidays per office location. The Teams bot is the front door; the policy engine is the house. See all features or how it compares to Teams-only tools on our absentify alternative page.
For larger Microsoft 365 estates, Absenca also covers the practical bits: Microsoft sign-in, calendar sync, CSV roster import for onboarding, and exportable audit logs — without you buying a whole HRIS just to track leave.
Set it up in a few minutes
1) Create your free Absenca account. 2) Open Settings → Integrations and choose Connect Microsoft Teams, then approve the permissions for your tenant. 3) Map people to their Absenca profiles — or let them self-link on first use — and optionally pick a channel for the daily digest.
The Teams integration is included on every plan, free tier included — free for up to 15 people, then $0.75 per user per month, with no per-integration fees. New to it? Our guide on how to track PTO in Microsoft Teams walks through the whole flow.
Why teams choose Absenca
- Request and approve time off from actionable cards in Teams
- Optional daily who's-off digest to any channel
- Outlook / Microsoft 365 calendar sync and Microsoft sign-in
- Accruals, TOIL, carry-over and audit logs stay accurate underneath
- Also available for Slack and Google Chat
- Free for up to 15 people, then $0.75/user/month
Frequently asked questions
- Is there a free leave tracker for Microsoft Teams?
- Yes. Absenca's Teams integration is included on the free plan — the full product for up to 15 people, with requests, approvals, balances, public holidays and the daily digest. Beyond 15 it's a flat $0.75 per user per month.
- How do approvals work in Teams?
- Each request reaches the approver as an actionable card inside Teams, showing dates, leave type, balance and any overlapping teammates. One click approves or declines, and everything downstream — calendar, balances, reports — updates instantly.
- Does approved leave show up in Outlook?
- Yes — switch on calendar sync and approved leave appears on personal Outlook / Microsoft 365 calendars, alongside shared team calendars and live .ics feeds for anything else.
- How is this different from absentify or other Teams-only tools?
- Teams-native tools are great inside Microsoft 365 but usually stop there. Absenca pairs the Teams bot with Slack and Google Chat bots, deeper policy features (accruals, TOIL, Bradford Factor, blackout periods) and a full web app — free for up to 15 people.
- Do we need to be a Microsoft 365 company to use it?
- No. Teams is one of three chat integrations — Slack and Google Chat work the same way — and the web app and email flows work for everyone regardless of stack.