Plan staff holidays at a glance
A staff holiday planner the whole team can see
Plan annual leave on a shared wallchart, spot clashes before anyone books, and let bank holidays sort themselves out.
A staff holiday planner answers the question every manager asks before approving leave: who else is off that week? Absenca shows the whole team on a single wallchart, so you can see coverage at a glance and approve with confidence.
Employees request holiday in a couple of taps, see their remaining allowance, and get an answer fast — while bank holidays for each office are applied automatically so the maths is never wrong.
Team wallchart
A month-at-a-glance grid of who's off, by team or office, so coverage gaps are obvious before you approve.
Clash detection
Optional limits stop too many people in a team booking the same days, with a warning at request time.
Bank holidays included
UK bank holidays — and public holidays for 190+ countries — apply per office, so holiday is counted correctly.
Simple approvals
Requests go to the right manager and are approved or declined in one click, with everyone's view kept in sync.
See who's off before you book
The wallchart is the heart of a good staff holiday planner: a single grid showing every booked and pending day off across the team. Managers approve knowing exactly who's covering, and employees can pick dates that don't clash with colleagues.
Set a maximum number of people who can be away at once per department, and Absenca flags a request that would breach it.
Bank holidays handled per office
Each office gets the right public-holiday calendar — England and Wales, Scotland, Ireland or anywhere else — so a holiday day is never deducted from someone's allowance by mistake. You can browse the calendars on our public-holiday pages and import them in a click.
Why teams choose Absenca
- Shared wallchart of who's off, by team or office
- Clash detection and max-people-away limits
- UK bank holidays and 190+ country calendars built in
- One-click approvals, kept in sync for everyone
- Free for up to 15 people, then $0.75/user/month
Frequently asked questions
- What is a staff holiday planner?
- A staff holiday planner is a shared tool for booking and viewing employee annual leave — usually as a calendar or wallchart — so teams can see who's off, avoid clashes and keep balances accurate.
- Does it show bank holidays?
- Yes. Bank holidays for the UK and public holidays for 190+ countries apply automatically per office, so they're never deducted from someone's allowance.
- Can it stop too many people booking the same week?
- Yes — you can set a maximum number of people allowed off at once per department, and requests that would exceed it are flagged.
- Is there a free staff holiday planner?
- Yes — Absenca is free for up to 15 people, then $0.75 per user per month.