Pricing comparison · 2026
How much does leave management software cost?
Dedicated leave trackers charge per user, and HR suites cost several times more. Here's what the main tools charge in 2026, with a source and a date for every price, what teams of 10 to 50 people pay on each, and where the hidden costs are.
In short
Dedicated leave trackers cost about $11 to $4 a user a month2, and HR suites $6.503 to $254. Absenca is free for up to 10 people. Pro is $37.50 a month for up to 50 people, or $33.75 a month billed annually ($405 a year). That's one flat price for up to 50 people, with no per-module add-ons: a 40-person team pays $37.50 a month on Pro.
Leave management software pricing compared (2026)
| Tool | Free plan | Price |
|---|---|---|
| Absenca | Free for up to 10 people | Pro: $37.50 a month for up to 50 people |
| LeaveBoard | Up to 9 employees5 | $1.35 an employee a month from the 10th6 |
| Leave Dates | None; a 30-day trial7 | $1.40 to $3.40 a user a month7 |
| Timetastic | None; a 30-day trial8 | $1.50 or $2.50 a user a month8 |
| absentify | Unlimited users; 2 departments, 1 admin, 1 allowance9 | $1 to $3.50 a user a month1 |
| Vacation Tracker | None; a 14-day trial10 | $2 or $4 a user a month, with a $50 or $100 minimum2 |
| Calamari | None; a 14-day trial11 | $2.50 a user a month for Time Off; 10-seat minimum11 |
| PTO by Roots | None; a free trial12 | Not published13 |
| absence.io | None; a 14-day trial14 | €2.99 to €7.99 a user a month14 |
| Sage HR | None3 | $6.50 an employee a month3 |
| Factorial | None15 | From $8 a user a month, by quote15 |
| BambooHR | None4 | $10 to $25 an employee a month; from $250 flat up to 25 people4 |
| Personio | None16 | From €7.60 per employee a month, by quote after a demo, plus a setup fee16 |
| Breathe HR | None; a 14-day trial17 | £24 to £99 a month per business, up to 50 people17 |
HR-suite prices (Sage HR, Factorial, BambooHR, Personio, Breathe HR) buy a whole platform, not just leave.
What a team pays each month
| Plan | 10 people | 12 people | 15 people | 20 people | 30 people | 50 people |
|---|---|---|---|---|---|---|
| Absenca | Free | $37.50 | $37.50 | $37.50 | $37.50 | $37.50 |
| LeaveBoard PRO | $13.506 | $16.206 | $20.256 | $276 | $40.506 | $67.506 |
| Leave Dates Starter | $147 | $16.807 | $217 | $287 | $427 | $707 |
| Timetastic Business | $158 | $188 | $22.508 | $308 | $458 | $758 |
| absentify Mini | $101 | $121 | $151 | $201 | $301 | $501 |
| Vacation Tracker Core | $502 | $502 | $502 | $502 | $602 | $1002 |
| Calamari Time Off | $2511 | $3011 | $37.5011 | $5011 | $7511 | $12511 |
| Sage HR Core HR + Leave Management | $653 | $783 | $97.503 | $1303 | $1953 | $3253 |
| BambooHR Core | $2504 | $2504 | $2504 | $2504 | $3004 | $5004 |
Monthly prices in US dollars, before tax, on each tool's priced plan, minimums applied. Absenca bills Pro for all 50 seats, so every team from 11 to 50 people pays $37.50. Tools that publish no US-dollar list price aren't shown.
Between 11 and 15 people is where Absenca compares worst: the step from free to $37.50 a month comes all at once, while per-user tools charge for each person. 5 of the 8 priced plans above cost less than Absenca at 12 people, and 4 at 15. If your team will stay that size, one of them may suit you better.
Worked example: a 30-person team
Say a 30-person company only needs leave tracking done properly: balances, accruals, approvals, a shared calendar and public holidays. On Absenca it pays $37.50 a month on Pro, because Pro bills all 50 seats and every team of 11 to 50 people pays the same. Across the priced plans in the table above, the same team pays:
- The cheapest, absentify Mini: $30 a month1
- The dearest, BambooHR Core: $300 a month4
- A spreadsheet: nothing on the invoice, paid for instead in admin hours and the occasional balance dispute.
An HR suite costs more because it buys the whole platform: good value if you use the rest, poor value if leave is the only part you touch. Price any tool at the headcount you'll have in 12 months, on the billing term you'd actually choose, with the features you need switched on.
What actually drives the price
Per-module pricing
Some tools split leave, attendance and other HR functions into separately priced modules, so the headline price isn't the whole bill. Calamari prices Time Off, Time & Attendance, Core HR and Scheduling as separate per-user modules, with Performance marked as coming soon.18 Sage HR's Performance, Shift Scheduling and Timesheets modules cost $3.25 per employee per month each, Expenses $1.75, and Recruitment a flat $210 a month.3
Seat minimums
Several plans bill a monthly minimum or a flat floor, so a 10-person team can pay as if it were bigger. Vacation Tracker's Core plan costs $2 and Complete $4 per user per month, with monthly minimums of $50 and $100.2 BambooHR lists Core at $10, Pro at $17 and Elite at $25 per employee per month; companies of 25 employees or fewer pay a flat $250, $425 or $650 a month.4
Free plans with limits
A free plan can cap admins, departments or leave types, or turn out to be a trial. absentify's free plan covers any number of users, with 2 departments, 1 administrator and 1 leave allowance.9 LeaveBoard is free for up to 9 employees.5
Buying an HR suite for leave
HR suites include leave, but you pay for hiring, payroll and performance too. Factorial's US site says it starts at $8 per user per month, and tailors and quotes each company's plan.15 Personio lists HR plans from €7.60 per employee a month and quotes each company after a demo, by headcount and add-on apps, plus a one-time setup fee that depends on company size.16
Scaling past 50 people
Above 50 people or 2 offices, Absenca moves you to a Custom Pack: you choose the limits and features in the app, which shows the price before you pay. Per-user tools keep adding a seat price for every hire, and HR suites often move larger teams to quoted plans, so price the size you expect to reach, not just today's.
Leave software vs time-and-attendance pricing
Time-and-attendance tools price clock-ins, timesheets and shift scheduling, so their prices aren't comparable with the leave tools on this page. Absenca tracks leave and absence, not hours worked: if you need a time clock as well, budget for it separately.
Frequently asked questions
How much does leave management software cost?
Dedicated leave and absence management software usually charges per user per month, sometimes with a minimum, and HR suites that include leave cost several times more. Absenca is free for up to 10 people. Pro is $37.50 a month for up to 50 people, or $33.75 a month billed annually ($405 a year). The tables on this page give each tool's sourced price and what teams of 10 to 50 people pay.
What's the cheapest leave management software?
It depends on the team's size. Absenca is free for up to 10 people, and Pro bills one flat $37.50 a month for up to 50, so its price per person falls as the team grows. Absenca costs less than Timetastic's Business plan for teams of 10, 30 and 50 people; Timetastic costs less for a team of 20.8 Absenca costs less than LeaveBoard's PRO plan for teams of 10, 30 and 50 people; LeaveBoard costs less for a team of 20.6
Is there free leave management software?
Yes. Absenca is free for up to 10 people, with no credit card and no time limit. LeaveBoard is free for up to 9 employees.5 absentify's free plan covers any number of users, with 2 departments, 1 administrator and 1 leave allowance.9
Why is leave management software so expensive?
Most of the cost comes from buying a full HR suite when you only need leave tracking, or from per-module pricing and seat minimums. BambooHR lists Core at $10, Pro at $17 and Elite at $25 per employee per month; companies of 25 employees or fewer pay a flat $250, $425 or $650 a month.4 Calamari's Time Off module costs $2.50 per user per month, or $2.00 billed yearly, and Calamari charges at least 10 seats.11 A dedicated leave tool with one flat price avoids the suite and the modules.
Related
Every price on this page links to the vendor's own page and the date we checked it. Prices change, so check each vendor's pricing page before you decide.
Sources
- absentify.com/pricing, checked
- vacationtracker.io/knowledge-base/how-can-i-change-my-subscription-corecomplete-and-annualmonthly, checked
- sage.com/en-us/sage-business-cloud/hr, checked
- bamboohr.com/pricing, checked
- leaveboard.com/support/billing-and-subscription, checked
- leaveboard.com/pricing, checked
- leavedates.com/pricing-plans, checked
- timetastic.co.uk/pricing, checked
- absentify.com/docs/en/roles/hr_admins/settings/plan-feature-matrix, checked
- vacationtracker.io/knowledge-base/guide-what-are-the-differences-between-our-core-complete-plans, checked
- calamari.io/pricing, checked
- slack.com/marketplace/AELEX1TU3-pto-by-roots, checked
- tryroots.io/pricing, checked
- absence.io/en/packages-pricing, checked
- factorialhr.com/pricing-plans, checked
- personio.com/pricing, checked
- breathehr.com/en-gb/hr-software/hr-software-prices, checked
- calamari.io/pricing, checked