Leave Balance
Also known as: holiday balance, PTO balance, remaining leave
A leave balance is the amount of leave an employee currently has available — entitlement plus carry-over and accrual, minus leave taken and booked.
A leave balance is the running total of leave an employee can still take. It starts from their entitlement (or accrued amount), adds any carry-over from the previous year, and subtracts approved and pending requests.
Keeping balances accurate in real time is the core job of a leave tracker. Errors creep in quickly with manual spreadsheets once accrual, carry-over, pro-rating, and different leave types all interact.
Formula
Available balance = (entitlement or accrued) + carry-over − taken − booked (pending + approved)
Related terms
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