Built for offices across countries
Leave management for global teams
Different countries, different holidays, different leave years — handled per office, with one organisation-wide view and a flat price that doesn't punish you for spreading out.
The moment your team spans two countries, leave gets complicated. A holiday in one office is a normal working day in another. One site starts its leave year in January, another in April. Someone in a nine-hour-ahead office is asking for next week off while their manager is asleep. Most tools either flatten all of that into one set of rules, or make you run a separate account per location.
Absenca treats each office as its own operational unit — its own work week, timezone, public holidays, leave year and policies — while rolling everything up into a single calendar and report set for the whole organisation. You get local accuracy without losing the global picture, and you delegate the day-to-day to the people on the ground.
Per-office leave year & policies
Each office sets its own leave-year start month, accrual rules, carry-over and entitlements — so a January office and an April office both stay correct.
Local public holidays, per office
Auto-import the right calendar for each location from 190+ countries, so a holiday in Berlin isn't deducted from someone in Boston.
Timezones & work-day schedules
Each office has its own working days and timezone, so a Sunday-Thursday week or a four-day week is counted correctly wherever people sit.
Location-admin roles
Give each site a local admin who manages their own office — leave types, departments and approvals — without seeing or touching the others.
One organisation, many offices — without the mess
Add an office and it becomes a standalone unit: its own country, timezone, working days, leave-year start, public-holiday calendar, leave types and policies. A request booked in any office is measured against that office's rules, so the numbers are right locally — but admins still see one org-wide calendar and one set of reports across every location.
That means you don't run five disconnected accounts and stitch the data together by hand. It's a single organisation with offices underneath it, which is also how billing works: one flat per-user price across the whole company, wherever people are based.
Delegate to the people on the ground
Four roles keep responsibility where it belongs. Org admins manage the whole company. Location-admins run a specific office — its leave types, departments, blackout periods and approvals — without reaching into other sites. Managers see only the departments they run, and employees see their own balances and the team calendar.
For a company in three countries, that usually means one or two org admins and a local admin per office, so each site handles its own quirks while head office keeps the overview. Approvals, notifications and reports all respect those boundaries automatically.
Holidays and leave years that match each country
Public holidays are the part teams get wrong most often across borders. Each office imports its own country's calendar — from 190+ countries, with regional variants where they matter — and you can subscribe to feeds (.ics) or export them. A day that's a public holiday in one office is simply a normal working day in another, and Absenca counts it accordingly so nobody loses allowance to someone else's holiday.
Leave years work the same way: set the start month per office, and accrual, carry-over and pro-rata for new joiners all follow that office's calendar rather than a single global one.
Why teams choose Absenca
- Per-office leave year, work week, timezone and policies
- Local public holidays auto-imported per office from 190+ countries
- Location-admin role so each site manages itself
- One org-wide calendar and reports across every office
- EU data residency, GDPR-friendly
- Free for up to 15 people, then a flat $0.75/user/month — same price everywhere
Frequently asked questions
- Can different offices have different public holidays?
- Yes. Each office imports its own country's public-holiday calendar (from 190+ countries, with regional variants), so a holiday in one location is treated as a normal working day in another and isn't deducted from anyone's allowance.
- Can each office have its own leave year?
- Yes. You set the leave-year start month per office, so a January office and an April office each accrue, carry over and pro-rate against their own calendar — all within one organisation.
- How do timezones and different working weeks work?
- Each office has its own timezone and work-day schedule, so a Sunday-Thursday week, a four-day week or local working hours are all counted correctly. Requests and balances respect the office's calendar, not a single global one.
- Can a local manager run their own office without seeing the others?
- Yes. The location-admin role lets someone manage a specific office — its leave types, departments, blackout periods and approvals — without access to other offices. Org admins keep the company-wide view.
- Does spreading across countries cost more?
- No. It's one flat $0.75 per user per month wherever your people are based, free for up to 15. There's no per-location fee and no premium for multi-country setups.