Free Google Sheets PTO tracker template
Track paid time off, vacation and sick days for one team in a single shared sheet — free to download, no sign-up. Import it straight into Google Sheets.
Download the template (CSV)
File → Import → Upload in Google Sheets.
What's in the template
A row per request with employee, department, PTO type, dates, working days, status and notes, plus an allowance and remaining-balance row. Share it with your team via a Drive link and duplicate it per year.
When to move off the shared sheet
A Google Sheet is a fine start, but it has no guardrails. Consider a dedicated tracker once you need:
- Accurate accrual and carry-over without manual maths
- An approval workflow and a record of who approved what
- Privacy for sick-leave data (a shared sheet shows everything to everyone)
- Public holidays and part-time pro-rata handled automatically
- A live "who's off" view in Slack or Microsoft Teams
Frequently asked questions
- How do I use this PTO tracker in Google Sheets?
- Download the CSV, then in Google Sheets choose File → Import → Upload and pick the file. It opens as an editable sheet you can share with your team via a Google Drive link.
- Is the Google Sheets PTO tracker free?
- Yes — free to download and use, no sign-up or email required. It's a basic single-team tracker; it doesn't calculate accruals, carry-over or approvals.
- What's the limit of a Google Sheets PTO tracker?
- Shared sheets work for small teams but get fragile fast: anyone can overwrite a cell, there's no approval trail, balances don't update themselves, and there's no private view for sensitive sick-leave data. Past roughly ten people, a dedicated PTO tracker is safer and faster — Absenca is free for up to 15.
A real PTO tracker, free for up to 15
Absenca tracks PTO, accruals, carry-over and approvals automatically, keeps sick-leave data private, and shows who's off in Slack and Teams — free for up to 15 people, then $0.75/user. Import your sheet via CSV in minutes.