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Absenca

WhosOff alternative

A WhosOff alternative that's free for small teams

WhosOff is a leave tracker from the UK. WhosOff is registered in England and Wales, offers UK-based support, holds data within the UK and EU, and says over 2,500 companies use it.1 WhosOff has no free plan, only a free trial of up to 8 weeks with no card, which doesn't convert to a subscription on its own.2 WhosOff starts from £0.95 per user per month with no setup fees, gives volume discounts on larger teams, and bills in pounds, US dollars or euros.2 Absenca is free for up to 10 people with a TOIL balance on every plan, and Pro is $37.50 a month for up to 50. Here's an honest side-by-side, with a source and a date for every WhosOff fact.

In short

Stay with WhosOff if you want native mobile apps, or notifications in Microsoft Teams or Google Chat today. WhosOff has free iOS and Android apps for requesting and approving leave.1 WhosOff posts leave events to Slack, Microsoft Teams and Google Chat through webhooks; managers approve in Slack once a Workflow Builder flow is set up.3 Choose Absenca if you want a free plan for a small team, requests and approvals in Slack without building a workflow, and one flat price up to 50 people.

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WhosOff vs Absenca

WhosOff compared with Absenca
WhosOff Absenca
Free plan None; a trial of up to 8 weeks2 Free for up to 10 people
Price From £0.95 a user a month2 Pro: $37.50 a month for up to 50 people
Chat bots Webhook notifications; Slack approvals through Workflow Builder3 A Slack bot for requests and approvals, on Pro; Teams and Google Chat coming soon
Calendar sync iCal feeds for Google and Outlook3 Google and Outlook, on every plan
TOIL (time off in lieu) Yes, through overtime1 A TOIL balance, on every plan
Bradford Factor analytics Yes1 Yes, on Pro
Mobile apps iOS and Android1 No native app; the web app runs in any phone's browser

WhosOff starts from £0.95 per user per month with no setup fees, gives volume discounts on larger teams, and bills in pounds, US dollars or euros.2 Absenca is free for up to 10 people. Pro is $37.50 a month for up to 50 people, or $33.75 a month billed annually ($405 a year). The two bill in different shapes and currencies, so this page converts neither: compare both at your exchange rate.

Absenca vs WhosOff →

Why teams pick Absenca

A real free plan

Up to 10 people at no cost and with no time limit, with accruals, carry-over and TOIL. WhosOff has no free plan, only a free trial of up to 8 weeks with no card, which doesn't convert to a subscription on its own.2

Slack without a workflow to build

Absenca's Slack bot takes leave requests and approvals out of the box, on Pro. WhosOff posts leave events to Slack, Microsoft Teams and Google Chat through webhooks; managers approve in Slack once a Workflow Builder flow is set up.3

One price as you grow

Pro is $37.50 a month for any team from 11 to 50 people, so a new hire doesn't change the bill. WhosOff starts from £0.95 per user per month with no setup fees, gives volume discounts on larger teams, and bills in pounds, US dollars or euros.2

How to switch from WhosOff

  1. Pick a cut-over date

    Choose the day Absenca takes over, and on that day note each person's remaining balance in WhosOff. Export WhosOff's allowance summary on that day. WhosOff exports any report to CSV or XLSX.1

  2. Set up your office

    Add your office with its work week, leave year start and public holidays for its country. Then add your leave types and policies: accrual schedules, carry-over caps and expiry, and seniority tiers.

  3. Import your people from a CSV

    Fill in Absenca's template with each person's name, email, department, role, office and start date. Absenca checks every row before it imports anyone, then emails each person an invitation. CSV import is on every plan.

  4. Set opening balances

    Adjust each person's balance to what WhosOff showed on the cut-over date. Absenca records each adjustment, with your reason, in the audit log.

  5. Go live

    Your team signs in with a Google, Microsoft or Slack account. Approved leave syncs to Google or Outlook calendars, on every plan. Turn on the Slack bot, on Pro, to request and approve leave in Slack.

The full walkthrough, with what to check before and after the cut-over: move your leave data.

Where WhosOff might be the better fit

We'd rather you pick the right tool than the loudest one. If the points above matter more to you than price, WhosOff is a perfectly good choice.

Frequently asked questions

Is Absenca a good WhosOff alternative?

Yes, if you want a free plan for a small team and leave requests in Slack. Absenca is free for up to 10 people, with TOIL on every plan. Its Slack bot is on Pro and the Custom Pack, not on the free Starter plan. WhosOff has no free plan, only a free trial of up to 8 weeks with no card, which doesn't convert to a subscription on its own.2

Does WhosOff have a free plan?

WhosOff has no free plan, only a free trial of up to 8 weeks with no card, which doesn't convert to a subscription on its own.2 Absenca is free for up to 10 people, with no time limit.

How much does Absenca cost compared with WhosOff?

Absenca is free for up to 10 people. Pro is $37.50 a month for up to 50 people, or $33.75 a month billed annually ($405 a year). WhosOff starts from £0.95 per user per month with no setup fees, gives volume discounts on larger teams, and bills in pounds, US dollars or euros.2 WhosOff's price depends on your team size and currency, so compare the monthly totals at your exchange rate.

Does Absenca have Bradford Factor scores like WhosOff?

Yes. Absenca's Bradford Factor analytics are on Pro and the Custom Pack, not on the free Starter plan. WhosOff reports Bradford Factor scores for sick leave.1

Can I move my data over from WhosOff?

Yes. Absenca bulk-imports your people from a CSV during setup, on every plan, and you set each person's opening balance from WhosOff's export.

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Every WhosOff fact on this page links to its source and the date we checked it. Features and prices change, so check WhosOff's own pages before you decide.

Sources

  1. whosoff.com/features, checked
  2. whosoff.com/pricing, checked
  3. whosoff.com/features/integrations, checked